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Trusted by schools across the UK and internationally

Every enquiry tracked. Every follow-up automated. Every family getting the experience they deserve.

Built specifically for independent schools, HubGem's specialist onboarding gives your marketing
and admissions teams a connected, efficient system that works the way your school works - so
you can fill more places and build stronger relationships with families.

 

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TASIS

Christina Adamopoulou
- Head of Marketing & Communications at TASIS England

"Before HubGem, we were struggling with a fragmented marketing and admissions process, we had multiple systems in place, leading to data silos and a lack of visibility into the entire student journey." 

Learn more about how TASIS England worked with us to optimise their admissions and marketing journeys.

Sound familiar?

 Schools come to us when admissions and marketing feel disconnected - when enquiries slip through the cracks, reporting takes too long, and teams are working from different systems.

Here's what changes

With HubGem's onboarding, your school gets a fully connected system built around how you actually work. Here's the shift →

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Why independent schools choose HubGem

Marketing and admissions teams don't need another system to learn. They need a better way of working - one that actually fits how independent schools operate. 

HubGem's onboarding gives your school more than a configured CRM. We map the full family journey, automate the right touchpoints, build reports that matter to your leadership team, and make sure every member of your team feels confident from day one. 

Because a system nobody uses isn't a system at all. 

Choose the onboarding package that's right for your school

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Essentials

From £10,560
Perfect for schools looking to establish strong CRM foundations.
9 months total duration
 
Full Works Onboarding (13 weeks)
Gem Plus Growth Plan (6 months)
AI Masterclass for Education
Training Resources
Marketing Strategy Sessions

 

Learn more →

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Enhance

From £12,533
For schools wanting deeper automation and optimisation.
9 months total duration
 
Full Works Onboarding (13 weeks)
Gem Plus Growth Plan (6 months)
AI Masterclass for Education
Training Resources
Marketing Strategy Sessions

 

Learn more →

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Elevate

From £14,126
For schools wanting deeper automation, strategy optimisation.
9 months total duration
 
Full Works Onboarding (13 weeks)
Gem Plus Growth Plan (6 months)
AI Masterclass for Education
Training Resources
Marketing Strategy Sessions
 

Learn more →

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Enterprise

From £14,099
For larger or more complex school environments.
9 months total duration
 
Enterprise Onboarding (16 weeks)
Gem Plus Growth Plan (6 months)
10 months total duration
AI Masterclass for Education
Training Resources
Marketing Strategy Sessions

 

Learn more →

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Not sure where to start?

Book a free pre-exploratory call
and we'll recommend the best fit for your school.
 
A chance for us to learn about your:
- Goals,
- Challenges
- Current systems

Book a call →

We are so grateful to Gemma Woods for her exceptional support throughout our onboarding process. Her ability to simplify complex concepts made the onboarding process seamless, she really took time to understand our unique needs and tailored her approach accordingly. She is always positive and solution focused and we have enjoyed working with her both online and in person.

Hilary Teague

Admissions Manager | Oundle School

I can't speak highly enough of the service received from HubGem. I don't think we would have successfully onboarded HubSpot without them and they made it very easy for us - walking us through each step and working through thorny issues to find solutions. Their service has, without a doubt, contributed to the success we have had so far with HubSpot.

Kara Griffiths

Director of Marketing & Admissions | Warwick Schools Foundation

We have just completed our HubSpot onboarding. The whole of our Marketing and Admissions team have been involved in the process, and it has been fantastic to see how inclusive and collaborative the experience has been from start to finish. Olly F brought a great balance of technical expertise and practical insight with great patience along the way. He took time to understand our processes and challenged our thinking in a constructive and supportive way, ensuring we have built solutions that genuinely enhance the way we work.

Joanna Rockell

Head of Marketing | Bishop's Stortford College

Working with HubGem has been an incredibly positive experience, and we can’t speak highly enough of the support we've received. Leah has guided us through streamlining our processes for events and communications. This has made a significant difference to how we operate as a team, saving us time, reducing manual work, and giving us far more confidence in the accuracy of our data and the effectiveness of our communication journeys.

Lottie Turner

Marketing & Communications Lead | Lincoln Bishop University

HubGem's process design guided us through a comprehensive mapping of our needs and then the team executed on the build with efficiency, clarity, and friendliness. We were partners every step of the way, which meant that at the end of our timeline, we have a system that functions elegantly, confidence that it meets our needs, and a deep knowledge of how to own it from this point forward. We couldn't recommend HubGem enough!

Alana Burman

Director of Learning & Organizational Development | Gravity Learning

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Why organisations choose HubGem

Marketing and admissions teams don't need another system. They need a better way of working.

A successful HubSpot onboarding programme helps education organisations configure their CRM effectively, structure data correctly, automate key processes, and drive adoption across teams, creating better experiences for prospective students, families and your team.

HubGem's HubSpot Onboarding

<strong><span style="font-size: 18px;">Book an exploratory call</span></strong>

Other Standard Onboarding

<strong><span style="font-size: 18px;">Book an exploratory call</span></strong>

HubGem's HubSpot Onboarding

Other Standard Onboarding

What you get
Education specialists
Dedicated HubSpot for Education consultant with extensive sector experience.
No education sector specialism
Tailored to your goals
Bespoke onboarding plan aligned to your goals, challenges and education needs.
Generic approach, not education-specific.
Education focused journey mapping
Tailored journey mapping for marketing and admissions to improve efficiency and outcomes.
End-to-end implementation support
Full implementation support including training, consulting and technical set-up.
Limited or fragmented implementation support.
Sector expertise that drive results
Education sector expertise that improves adoption, reporting and ROI.
Expert training & resources
Tailored training, extensive education resources and sector expertise.
Ongoing partnership
Ongoing support with dedicated HubSpot CRM consultant and executive.
Available iSAMS integration
World's first HubSpot to iSAMS integration, built specifically for education.
Proven track record
100% 5-star reviews from education organisations.
Limited or no education sector specific reviews.

What is included in HubSpot onboarding with HubGem?

Every HubGem onboarding is built around your school -  your processes, your goals, your team. Here's how it works: 

1. Discover & Plan
We get under the skin of how your school operates - your admissions journey, current systems, data structure and goals. This shapes everything that follows.

2. Configure & Build
We configure HubSpot around your processes, not the other way around. Data structures, pipelines, contact properties, integrations - built right from the start.

3. Automate & Optimise
We build the workflows, automations and reports that save your team time - and give your leadership team clear, real-time visibility of the pipeline.  

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4. Train & Enable
Role-specific training for every member of your team. Marketing, admissions, leadership -everyone knows what they're doing and why.

5. Growth
Onboarding ends, but our partnership doesn't. Ongoing support, optimisation, and strategic guidance ensure your school keeps getting value from HubSpot
long after go-live.

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Andrea Grassby
- Chief Marketing Officer

"Our admissions process was a nightmare of paperwork and manual data entry. Working with HubGem was invaluable. With HubGem's support, we streamlined our operations, improved data accuracy, and gained valuable time to focus on building meaningful relationships with prospective families"

Learn more about how The Alice Smith School transformed their marketing, admissions and engagement with HubSpot.

Frequently asked questions

What is included in HubGem's onboarding process for independent schools?

HubSpot onboarding for independent schools is a structured programme that sets up, configures and trains your team on HubSpot - built specifically around how schools manage admissions, marketing and family communications. HubGem's specialist school onboarding includes journey mapping, full system configuration, automation setup, reporting and team training, all tailored to your school's processes and goals. 

How long does HubGem's onboarding take?

Most HubGem onboarding programmes run over 3 months (12 weeks). Enterprise programmes for larger or multi-campus schools run over 16 weeks. The timeline is designed to give your team enough time to learn, test and adopt HubSpot with confidence - not to rush through a setup and leave you to figure it out. 

Why do independent schools use HubSpot?

Independent schools use HubSpot to connect their admissions, marketing and family communications into a single platform. HubSpot helps schools track every enquiry, automate follow-up communications, manage open day registrations, report on pipeline performance and build better relationships with prospective families - all from one place. 

What does HubGem's school onboarding include?

HubGem's school onboarding includes strategic planning, full HubSpot configuration, admissions and marketing journey mapping, automation and workflow setup, custom reporting and dashboards, role-specific team training, and ongoing support. Every programme is tailored to your school's specific goals, processes and team. 

What support is available after HubSpot onboarding?

After onboarding, HubGem offers ongoing Growth Plans for continued optimisation and strategic support, consulting services for specific challenges, re-onboarding for schools that need to reset or rebuild, and access to an extensive library of education-specific training resources. Your dedicated HubSpot consultant and account executive remain your point of contact throughout. 

Can HubGem help with GDPR compliance for schools?

Yes. During onboarding, HubGem helps schools configure HubSpot in line with GDPR best practices - including data structures, consent management, and compliant communication journeys for families and prospective pupils. 

What makes HubGem different from standard HubSpot onboarding?

HubGem works exclusively with the education sector - schools, colleges, universities and training providers. With over 130 years of combined education experience, our consultants understand how your school works, what families expect, and what your admissions team needs. You get education-specific journey mapping, sector-relevant training, and a long-term partnership - not a generic setup. 

Do you integrate HubSpot with school management systems like iSAMS?

Yes. HubGem has built the world's first HubSpot to iSAMS integration, designed specifically for schools using iSAMS as their admissions management system. This means your admissions data can flow seamlessly between HubSpot and iSAMS - no manual exports, no duplicate data entry.